AI agents, fully integrated into work4all

Automate routine tasks and reduce your team’s workload with work4all’s AI agents.

Time and cost savings

Natively integrated into work4all

GDPR-compliant & data stored securely in the EU

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TUTORIAL

Also, check out our YouTube video on this topic.
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Create quotations using an AI voice assistant

Simply describe your quotation by voice input — work4all listens and creates a suitable quotation from it. The integrated AI transforms your spoken information into structured service descriptions and complete quotation texts. This allows professional quotations to be created in just a few minutes, even while on the go.

Write texts and emails with AI

Our AI supports you in writing emails, just as you are used to from ChatGPT and similar tools — but directly within the email interface of work4all. You save time and ensure a confident, professional appearance with clear and well-structured messages. This makes daily communication with business partners easier, more efficient, and higher in quality.

Have AI agents generate names for objects

In work4all, the integrated AI helps you automatically generate concise and meaningful subject lines — for example, for meeting notes. The goal is to make content easier to capture in a structured way and to ensure consistent, professional naming.AI-generated subject lines are available for the following objects:

- Meeting or call notes
- Notes
- Tasks
- Appointments

AI in our HelpCenter

Do you have questions about work4all? Simply enter your question into our HelpCenter — or directly into ChatGPT, Claude, Gemini, and similar tools. The AI helps you get started quickly and provides targeted answers to your questions by clearly summarizing the most important information from the relevant HelpCenter articles. Thanks to transparent source references, you can dive deeper into any topic at any time — saving valuable time during your search. This makes onboarding easier and ensures you always have access to verified content.

Connect custom AI agents to work4all using Zapier, n8n, and similar tools

Zapier, n8n, and similar tools enable customized process automation. With comparatively little effort, AI agents can also be integrated for automation, and connections to other software solutions can be implemented using these tools via low-code/no-code — without our assistance.

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Examples:

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- When a quotation turns into an order, set the project status to “In Progress”

- If significantly less project time than working time was recorded yesterday, remind the person via a Teams message

- Take all PDF orders from the mailbox order@xy.com, use AI to read the PDF, and create an order in work4all

Bring your growing business processes into a digital home

work4all connect what belongs together: projects, customers, invoices, documents, articles, employees. Everything clearly integrated in one software system.

One control centre instead of lots of special tools and makeshift solutions

Experienced process and digitalisation specialists by your side

Easy to use for all department - even when you're on the move

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Try it free of charge

"Transparent customer and project management, fair pricing, and DATEV integration make work4all a true home for our business."

Andreas Steffens

Managing Director, Steffens Systems GmbH