Organized safety in fire protection

Manage projects and maintenance reliably with work4all

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Fire protection is a sensitive issue – and for many companies in the industry, it is crucial to keep track of numerous regulations, maintenance dates and projects. work4all is the best software solution for this.

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With work4all, you can manage all processes related to your fire protection services centrally and digitally: From managing customer and property data to quotations, orders and invoices to complete documentation of maintenance and inspections – including connection to your financial accounting system.

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Practical extensions such as a mobile app for on-site service calls, integrated time recording and flexible project management help you to organise your workflows efficiently. Warehouse management for materials and spare parts, as well as the monitoring of inspection deadlines and service contracts, can also be easily integrated.

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We offer you a user-friendly interface and a system that grows with your requirements – so that you and your team can focus on what's important: safety and quality in fire protection.

VdS BrandSchutzTage 2025 - we're in!

Visit us at the VdS BrandschutzTage – the industry gathering for professionals in fire protection, safety technology and innovation.

Get to know our work4all software solution live on site and find out how you can map your organisational processes in fire protection efficiently and digitally – from resource planning and ticket management to complete documentation.

📅 03.-04. december 2025
📍Koelnmesse, Congress Centrum Ost, Stand number E-40b

Highlights

The work4all desktop shows you all relevant information about customers, suppliers or projects. In your industry, a project usually represents a comprehensive fire protection solution or a major customer project. You can view all communication and commercial documents such as quotations, orders, purchase orders, service records and (incoming) invoices in the customer or project file.

Time recording, holiday planning, travel expense accounting and much more are also integrated.

Standard software with proven processes

Yet many options for configuration

Good value for money

Easy update of purchase prices

Mobile access for field technicians via app

Satisfied users

work4all project manager with industry expertise

More than 15 companies in the fire protection sector trust work4all

PROJECT: Every installation with maintenance is a project

Project management means that larger orders or fire protection measures are managed as independent projects.

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This allows you to keep track of costs and achieve efficient organisation.

ERP: Business issues under control

With work4all's commercial modules, you can cover the topics of calculation, offer preparation, order processing, warehousing and many more. All without “digital gaps” in software. Even a cash register is fully integrated.

CRM: customer communication in one place

CRM means combining all communication with a customer in one software. Whether it's an email, a phone call, an appointment, customer documents or a personal conversation — all your employees have the same level of information.

APP: All information available to the customer

Time tracking, delivery notes, documents, construction plans, warehouse bookings, travel expenses... this and more can also be accessed on the go via the work4all app.

Your all-in-one solution

Extensions for the fire prtection industry

Write offers based on articles and simply convert

Based on the items in work4all, which you can easily import from your suppliers, you write offers in work4all. These can then be converted into order confirmations, activity records or invoices via drag & drop. Of course, the offer can also be calculated.

Have the customer digitally sign proof of performance

With the work4all app, you can have proof of performance or delivery notes signed on site by the customer on your tablet. The performance records can then be billed on a customer or project basis in work4all — a completely digital process.

Ticket management for high service quality

"Fire alarm beeping", "maintenance overdue", "system triggering for no reason"... You know these typical messages from everyday life. Even if it sounds routine at first glance, the organisational effort behind it should not be underestimated.

With work4all's ticket management system, you can record such cases directly, keep track of deadlines, coordinate appointments and ensure that everything is correctly documented and invoiced at the end.

Mobile time recording for field service

Project times are tracked directly on site, e.g. on the construction site, using the work4all app. The hassle of recording time in the office is now a thing of the past. In the desktop version of work4all, the times can then be converted into performance records or invoices. Together with external services (incoming invoices), all project costs are kept up to date on a daily basis.

safety technology

Feature overview

Integrated CRM, DMS, ERP and project management without interfaces

Management of locking systems, including serial numbers

Mobile access to many functions via app

Integrated cash registers and warehouse management

Standard processes with extensive configuration options

Semi-automatic billing of services

Time recording for project and working times including comparison

Integrated additional functions such as travel expense accounting, vacation management, etc.

Project management and scheduling with the plan calendar

Export of financial accounting data via various standard interfaces

High customer satisfaction — with best-in-class grades!

As in previous years, work4all ranks among the top software providers in various survey categories in the Trovarit user study!

The study is solely based on customer reviews. work4all received top satisfaction scores in, among others, the following areas:

Overall satisfaction

Usability/mobile usability

Value for money

Expertise & speed of support

Goal achievement & meeting deadlines