Regardless of whether it's a project, job or assignment — in almost all industries, the fully integrated work4all project management makes it easier to organize day-to-day business. All important documents are clearly arranged in the project file.
work4all project management
Project management optimally integrated into CRM and ERP
In the cloud or on your own server
Over 35 years of project management experience
With integrated AI agents
Excellent on all platforms
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1,000+ companies trust work4all
From individual users to teams of 200 users. From office staff and field technicians on the go to management.
“work4all is the ideal all-in-one solution for transparent project management for us. All information relating to customer communication and material flows is available digitally — both in the office and in the app.”
Managing Director, comati automation GmbH
Your All-in-One Solution
Overview of project management features
Projects as an organizational aid
Project controlling
What is the contribution margin for my project? How many hours were recorded on the project? Are the external services larger or smaller than planned? Project controlling allows you to keep track of planned and actual figures.
Project document storage
Do you have a proven system for your project documents or would you like to further optimize this? With the project directories, you can standardize your document storage for projects and integrate them into work4all.
Projekt- und Ressourcenplanung
The work4all plan calendar is the central tool for project and resource planning. Multi-project view for a chronological overview of several projects, individual project view for detailed planning of a project and GANTT help with planning.
Project time tracking
work4all project time tracking is as flexible as you need it to be. Time can be recorded in the work4all app, in the work4all desktop version, in the browser, or at terminals — wherever you are working.
Mobile access to all documents
With your smartphone or tablet, you have access to all important documents at any time while on the go. This allows you to access concepts, analyses, quotations, invoices, and other documents directly at the customer’s site or during appointments. Of course, the complete project documentation is also available to you at all times.
Projekt management
Feature overview
Clear project records with emails, appointments, call notes, tasks, etc.
Integration of commercial documents such as quotations, invoices, purchase orders, and incoming invoices
Integrated time tracking
Planning tool for project management
One software solution for all customers, suppliers, and projects
Häufig gestellte Fragen zum Einsatz von work4all Projektmanagement
How can you keep track of multiple projects at the same time?
A central project management software consolidates all project information in one place—from deadlines and documents to hours, costs, and revenue. Instead of searching for statuses, tasks, and files across various tools and emails, project teams can see progress, resources, and profitability at a glance at any time. This applies to project managers overseeing individual projects and leadership teams managing multiple projects.
What sets work4all apart from traditional project management software?
Unlike standalone project tools, work4all integrates projects with CRM, ERP, and document management. Quotes, invoices, items, and customer data are not just linked; they are part of the same project file. Hours, costs, and external services are automatically factored into project profitability instead of having to be manually transferred from a separate tool.
Who is work4all suitable for in project management?
Especially for companies that coordinate projects across multiple roles and locations—such as in plant engineering, engineering firms, or trade fair construction, where office staff, field service, and assembly teams must work closely together. The software is suitable for both individual small projects and the simultaneous management of many projects at once.
How does the project file work in work4all?
The project file consolidates all relevant documents, deadlines, tasks, photos, quotes, orders, invoices, and communication history for a project in one central location. This allows everyone involved to see the current status of a project without having to search through various folders or email inboxes.
How does work4all support project controlling?
work4all calculates contribution margins per project in real time based on costs (internal services from project time tracking, external services from incoming invoices, and warehouse materials from pro forma documents) and revenue (from invoices). You can compare these figures against the target values from your order. This allows you to identify early on whether a project is on track financially, rather than waiting until the project is completed to perform an analysis.
How does project and resource planning with GANTT work?
A planning calendar with a multi-project view and GANTT charts allows you to schedule deadlines, vacations, projects, orders, resources, and staff capacity across all projects. The unique selling point of work4all is its multi-project management via task lists and convenient filters: planning tasks and resources can be filtered by resource classes, ensuring that each employee only sees the planning relevant to their own area. This keeps project planning clear and efficient, even when managing many parallel projects.
How does project time tracking work in work4all?
Employees can track their time flexibly via app, desktop, browser, or terminals. The recorded hours flow directly into project controlling, eliminating the need for separate data entry.
How are project documents and files stored in work4all?
Project documents are standardized and stored digitally in the project file, rather than being scattered across drives or buried in emails. This ensures that all project stakeholders have access to the latest document versions at all times. Work4all saves these documents directly to your file directory, whether on your own server or in your SharePoint.
Bring your growing business processes into a digital home
work4all connect what belongs together: projects, customers, invoices, documents, articles, employees. Everything clearly integrated in one software system.
One control centre instead of lots of special tools and makeshift solutions
Experienced process and digitalisation specialists by your side
Easy to use for all department - even when you're on the move
"Transparent customer and project management, fair pricing, and DATEV integration make work4all a true home for our business."
Managing Director, Steffens Systems GmbH